September 16, 2020 Board Meeting Minutes

august minutes

WAINSCOTT COMMON SCHOOL DISTRICT
BOARD OF TRUSTEES REORGANIZATION AND REGULAR MEETING
July 15, 2020
MINUTES
Present: Board President D. Eagan, Kelly Anderson, W. Babinski Jr, Business Manager Christine Schnell (via conference call)
I. The meeting was called to order at 6:30 pm
II. Election of Officers: David Egan was Nominated by Kelly Anderson and second by William Babinski and approved as our President of the Board of Trustees for 2020-2021.
III. Appointment of Officers: District Clerk and District Treasurer
A. District Clerk: “Be it Resolved, Norma J. Bushman is hereby appointed District Clerk effective August 1, 2020 through June 30, 2021 at a salary of $54,000, prorated.” Motioned by David Egan and second by William Babinski and was approved and passed.
B. District Treasurer: “Be it Resolved, Christine Schnell is hereby appointed District Treasurer and Deputy District Clerk effective July 1, 2020 through June 30, 2021.” Motioned by William Babinski and second by Kelly Anderson and was approved and passed.
IV. Oath of Office : Newly elected Trustee was administered The Oath of Office will be administered by Superintendent Deborah Haab at our August 19th Board meeting.
V. Other Appointments: A through O were approved and passed as a block. Motioned by William Babinski and Second by Kelly Anderson.
A. School Attorneys: “Be it Resolved, Thomas M. Volz, PLLC of Smithtown shall serve as general counsel for the 2020-2021 school year at an hourly rate of $235 for attorney services and an hourly rate of $115 for paralegal services.”
B. Insurance Representative: “Be it Resolved, the New York Schools Insurance Reciprocal shall serve as the District’s insurance representative from 7/01/2020-6/30/2021.”
C. Purchasing Agent: “Be it Resolved, the Superintendent of Schools shall serve as Purchasing Agent and the District Clerk shall serve as Assistant Purchasing Agent from 7/01/2020-6/30/2021.”
D. Records Management Officer: “Be it Resolved, the District Clerk shall serve as Records Management Officer from 7/01/2020-6/30/2021.”
E. Records Access Officer: “Be it Resolved, the District Clerk shall serve as Records Access Officer from 7/01/2020-6/30/2021.”
F. Business Manager: “Be it Resolved, Christine Schnell is hereby appointed Business Manager from 7/01/2020 through 6/30/2021 at a salary of $31,889.”
G. Superintendent of Schools of Schools: “Be it Resolved, Deborah Haab is hereby appointed Superintendent of Schools of Schools from 7/01/2020 through 6/30/2021 at a salary of $54,742.”
H. Director of Special Education: Be it Resolved, Mary Johnson is hereby appointed Director of Special Education from 7/01/2020 through 6/30/2021 at a salary of $42,518.”
I. Medical Officer: “Be it Resolved, Gail Schonfeld, M.D. is hereby designated the District’s Chief School Physician for the 2020-2021 school year.”
J. Attendance Officer and Census Enumerator: “Be it Resolved, the District Clerk is hereby designated School Attendance Officer and Census Enumerator for the 2020-2021 school year.”
K. District Clerk Pro-Tem: “Be it Resolved, the Superintendent of Schools is hereby appointed District Clerk Pro-Tem in the absence of the District Clerk; should the Superintendent of Schools not be present, then the Board of Trustees President shall serve as District Clerk Pro-Tem.”
L. Asbestos LEA Designee: “Be it Resolved, the Superintendent of Schools is hereby designated Asbestos LEA Designee for the 2020-2021 school year.”
M. Homeless Education Liaison: “Be it Resolved, the Superintendent of Schools is hereby designated as Homeless Education Liaison for the 2020-2021 school year.”
N. PL 874 Representative: “Be it Resolved, Eastern Suffolk BOCES will serve as PL 874 Representative for Wainscott Common School District for the 2020-2021 school year.”
O. Residency: “Be it Resolved, that the Board of Trustees appoints the Superintendent of Schools, as its representative to make student residency determinations.”
VI. Designations: A through C were approved and passed as a block. Motioned by William Babinski and Second by Kelly Anderson.
A. Official Bank Depository: “Be it Resolved, the Bridgehampton National Bank shall be the District’s Official Bank Depository from 7/01/2020 through 6/30/2021.”
B. Regular Monthly Meetings: “Be it Resolved, the Regular Monthly Meeting of the Wainscott Board of Trustees shall be held the third Wednesday of each month at the Wainscott Schoolhouse (new building). The meetings will convene at 6:30 p.m. on the following dates:
– August 19, 2020
– September 16, 2020
– October 21, 2020
– November 18, 2020
– December 16, 2020
– January 20, 2021
– February 24, 2021 (Changed due to Winter Break)
– March 17, 2021
– April 21, 2021
– May 5, 2021 (Public Hearing on Budget)
– May 18, 2021 (School Budget Vote and Annual Election)
– June 16, 2021
C. Official Newspaper: “Be it Resolved, the East Hampton Star is hereby designated Official Newspaper from 7/01/2020 through 6/30/2021.”
VII: Authorizations: A through C were approved and passed as a block. Motioned by William Babinski and Second by Kelly Anderson.
A. Attendance at Conferences: “Be it Resolved, the Superintendent of Schools shall authorize all school personnel requests for attendance at conferences for the 2020-2021 school year.”
B. Petty Cash Funds: “Be it Resolved, a petty cash fund in the amount of $200 is hereby established for the 2020-2021 school year.”
C. Check Signers: “Be it Resolved, all school checks will have two signatures, one of the District Treasurer and one of a member of the Board of Trustees.”
VIII. Bonding of School District Officials and Deductible Liability Costs: A and B were approved and passed as a block. Motioned by William Babinski and Second by Kelly Anderson.
A. “Be it Resolved, all officers and officials including Trustees of the Wainscott School District shall be bonded in New York State Insurance Reciprocal’s recommended designated amounts from 7/01/2020 through 6/30/2021.”
B. “Be it Resolved, in the event of any liability incurred by the District, the cost of the liability deductible amounts shall be assumed by the District.”
IX. Other Items: A through G and were approved and passed as a block. Motioned by William Babinski and Second by Kelly Anderson.
A. Mileage Reimbursements: “Be it Resolved, the mileage reimbursement for authorized District travel shall be at the current IRS rate.” (currently $.575/mi.)
B. Approval of Payroll Dates: “Be it Resolved, all part-time personnel shall submit monthly vouchers to be approved by the Superintendent of Schools for payment. Salary payments to all part-time personnel shall be one time per month. Full time staff, except for teachers, shall receive salary payments biweekly. Full-time teaching staff shall receive salary payments in 26 installments biweekly, with a lump-sum payment issued at the conclusion of the school year in June 2021.”
C. Spokesperson for the Board of Trustees: “Be it Resolved, the President is hereby designated as official Spokesperson for the Wainscott Board of Trustees from 7/01/2020 through 6/30/2021.”
D. Annual District Voting Procedure: “Be it Resolved, the Annual District Meeting and Vote shall be held on the date established by New York State law, May 18, 2021, with the voting to be held at the Wainscott School. The vote will be conducted by paper ballot.”
E. Impartial Hearing Officer: “Be it Resolved, the Board of Trustees appoints the rotating system of Impartial Hearing Officers by County set by the New York State Education Department for the 2020/2021 school year, with a fee set by the State of New York (presently $100 per hour) and authorizes the Superintendent of Schools, or in his/her absence or inability the President of the Board of Trustees to appoint each Hearing Officer in order to meet VESID appointing timeline.”
F. Be it Resolved, that the Board of Trustees authorizes the Superintendent of Schools to approve budget transfers of up to $5000 between line item accounts; any line item transfers in excess of $5000 will be brought to the Board for its approval at its next scheduled regular meeting.”
G. 403b Plan Document: Be it Resolved, that the Board of Trustees, upon the recommendation of the Superintendent of Schools, approves the 403b Plan Services Agreement Reinstatement 2020-2021 with Omni in the amount of $100 for continuation of administrative services.
X. Special Education Services: was approved and passed. Motioned by William Babinski and Second by Kelly Anderson.
A. Resolved, that the Board of Trustees, upon the recommendation of the Superintendent of Schools and Director of Special Education, approve the rate sheets for the following special education service providers for the 2020-2021 school year:
– Comprehensive Therapy Services
– Out East Therapy of New York
– Sinead Fitzgibbon, Physical Therapist
– Shirley A. Ruch, MA, CCC-Sp
– Sharyn Lawall, Psy. D. ABSNP
– Lauren Sebor, Psy.
– Steven M. Kaufman, Ph. D.
– Achieve Beyond
– Elise Duryea, MA, CCC-Sp
– Aimee Geehreng, LCSW
– Nancy Hallock, M.S.
– Everlette Taylor
Appointment of Committees: 1 through 5 were approved and passed as a block. Motioned by William Babinski and Second by Kelly Anderson.
1. CPSE Committee: “Be it Resolved, the following are appointed as members of the Committee on Preschool Special Education:
1) CPSE Chairperson, Mary Johnsen
2) School Psychologist
3) Additional Parent Member/Rep-
4) Regular Education Teacher- meeting specific; can be any regular education teacher from any agency, day care, or special education program that the child attends (e.g. Alternatives For Children, East End Kids, Side By Side, The Country School)
5) Special Education Teacher- meeting specific; again, any special education teacher as stated in #4
6) Agency Representative- usually a psychologist (e.g. Stephen Sicilian of East End Kids) who represents the agency providers- may represent a speech and language therapist, OT, PT, etc. from the agency the child receives services.
2. CSE Committee: “Be it Resolved, the following are appointed as members of the Committee on Special Education:”
1) CSE Chairperson, Mary Johnsen
2) School Psychologist
3) Additional Parent Member/Rep-
4) Regular Education Teacher- meeting specific- Kelly Yusko
5) Special Education Teacher- meeting specific-
6) Speech and Language Therapist- Elise Duryea
7) Occupational Therapist- Molly Piekut (consultant)
8) Physical Therapist- (Out East Therapy Consultant)
9) Another District Representative- if it is a case of transitioning a student
3. Section 504 Committee: “Be it Resolved, the following are appointed as members of the Section 504 Committee:
1) Director of Special Education, Mary Johnsen
2) Teacher(s) familiar with the student being discussed
3) School Nurse, Maria DiScipio
4) Representative to interpret student data, as needed
5) Anyone else who has information relevant to the case
4. Site Based Management Team: “Be it Resolved, the following individuals are appointed to serve as members of the Wainscott School District Site Based Management Team: Deborah Haab, Kelly Yusko and parent members yet to be determined.”
5. Health and Safety Committee: “Be it Resolved, the following are appointed as members of the Wainscott School District Health and Safety Committee: Superintendent of Schools Deborah Haab, District Clerk Norma Buschman, teacher Kelly Yusko, School Nurse Maria DiScipio, and East Hampton Town Police Officer Kim Notel.”
XI. Policies: Approved and passed. Motioned by William Babinski and Second by Kelly Anderson.
A. Resolved, that the Board of Trustees, upon the recommendation of the Superintendent of Schools, re-approves all district policies that were in effect during the 2019-2020 school year.
XIV. to adjourn the Re-organizational Meeting: Approved and passed. Motioned by William Babinski and Second by Kelly Anderson.
WAINSCOTT COMMON SCHOOL DISTRICT
BOARD OF TRUSTEES REORGANIZATION AND REGULAR MEETING
July 15, 2020
MINUTES
Present: Board President D. Eagan, Kelly Anderson, W. Babinski Jr, Business Manager Christine Schnell (via conference call)
l. The meeting was called to order at 6:30 pm
ll. Financial Report, June 2020 Bank Statements and Treasurer’s Report presented by Mrs. Christine Schnell, Business Manager Approved.
lll. Public Comments-Agenda Items Only- None
lV. Discussion Items-School Opening Plans-

• organizing grade level students into cohort groups.
• Need teacher’s aide.
• Cleaning crews to disinfect also old building overnight.
• Classroom using separate entrances and exits.
• Temperature checks Norma and Deborah,Temp taken before bus?
• Increase nurses hours/days temperature checker?
• Specials how do we include in planning- can kids be together.
• What will our day look like –shorter, half day, remote learning, ELL extra learning time in the afternoon aftercare,
• Buses one big vs one little
• Student survey
• Additional meetings for parents and board.

VI. Correspondence & Information – Library keeping same budget as last year.
VII. Resolutions: 1 and two were passed and approved. Motioned by William Babinski and Second by Kelly Anderson
1. RESOLVED, that the Board of Trustees approves the minutes of its Regular Meeting held on February 26, 2020 Approved
2. RESOLVED, that the Board of Trustees approves the Check Warrants – February, 2020 Approved
3. RESOLVED, that the Board of Trustees, acknowledges receipt of the Audit Trail February, 2020 Approved
VIII. Public Comments- None
IX. Executive Session-Special meeting to discuss re-opening plan.
X. Adjournment

Click here to download the minutes as PDF file

WAINSCOTT COMMON SCHOOL DISTRICT

BOARD OF TRUSTEES

BUDGET HEARING & REGULAR MEETING

May 8, 2019

MINUTES

 

 

Present: Board President D. Eagan, Trustees W. Babinski Jr and K. Anderson, Superintendent D. Haab, Business Manager C. Schnell, District Clerk M. McCaffrey,  Teacher K. Yusko and two (2) members of the press.

 

1. The meeting was called to order at 5:30 pm

 

1. Budget Hearing:

– Pierce tax cap

– 3% salary increase

– No change in student programs

Close Budget Hearing at 5:35 pm

 

• Financial Report: None

 

1. School Report

• 3^rd graders took NYS Math test on May 1^st & 2nd
• Hot Dog Lunch with Wainscott Sewing Society was wonderful. Coverage in Independent newspaper.
• Beach cleanup at Town Line Road beach with Sagaponack School. Also covered by newspaper
• Field Trips later in month to WHBPAC and Pollock-Krasner house
• Cookies from class moms for Teacher Appreciation Week very much appreciated.

 

1. Superintendents Report

• Enrollment
• Claims Audit Policy – more details for process
• Corrective Action Plan – rejected request for use of response letter
• Sewing Society Luncheon
• Guidance Plan – May 21^st Wainscott will host Boces, New Suffolk and Sagaponack for a collaborative meeting for development of such
• Presented proposed budget to WCAC on May 4^th. Went well. Was also able to touch on housing issue.
• May 14^th will be last local Safety Meeting of the school year.
• Syntax flyer is ready. Mailing should go out as soon as possible.

 

 

1. Resolutions
2. 1. RESOLVED, that the Board of Trustees approves the Minutes of its meeting of April 17, 2019. – Approved
3. RESOLVED, that the Board of Trustees, upon the recommendation of the Superintendent of Schools, hereby approves the 2018-2019 Health Service Contract with Southampton UFSD in the amount of $ 2,673.68. – Approved
4. RESOLVED, that the Board of Trustees of the Wainscott Common School District designates East Hampton Union Free School District as one of the receiving school districts, on a nonexclusive basis, for Wainscott resident students in grades 4-12 in accordance with Education Law §2045 and 8 NYCRR 174.4– Approved
5. RESOLVED, that the Board of Trustees, accepts the Cooperative Bidding Agreement with Eastern Suffolk BOCES as per the attached– Approved

 

 

1. Public Comment – Press surprised at no public turnout

 

 

Next Meeting – June 19, 2019 at 6:30 p.m.

 

 

• The Meeting was adjourned at 5:50 p.m.

 

 

Respectfully submitted,

 

Mary M McCaffrey

District Clerk

Minutes

April 17, 2019 Regular Meeting

 

Present:  Board President D. Eagan, Trustees K. Anderson and W. Babinski, Jr.

Superintendent D. Haab, Business Manager C. Schnell,

Teacher K. Yusko

 

1. The meeting was called to order at 5:30 p.m.
2. Board Minutes of Budget Work Session March 14, 2019 and March 20, 2019 Regular Meeting – Accepted

• Financial Report

Budget Control Report – Filed

Check Warrant – March 2019 – Filed

Audit Trail – March 2019 – Filed

Updated draft of the proposed 2019-2020 was shared and discussed.  The proposed budget amount, $3,324,651, is $8,626 less than the 2018-2019 approved budget of $3,333,277.  The Board discussed the amount of unassigned fund balance that would be used to offset the tax levy.  The amount required to keep the tax levy increase within the district’s tax cap of 2.93% would significantly deplete the District’s remaining unassigned fund balance.  It was decided that $400,000 of unassigned fund balance would be applied to the tax levy and the District would seek to override the tax levy limit, which requires a 60% majority approval of the proposed budget.

 

1. School Report (check with Kelly please)
2. Public Comment: None
3. Superintendent’s Report

Enrollment Report- filed

Finance Manager Software Program proposal

Projected enrollment for 2019-2020

Meeting with Sagaponack, New Suffolk and Eastern Suffolk BOCES on required Guidance Plan

Conference Call with Auditors, 3/21

• Resolutions

1. Resolved, that the Board of Trustees approves the minutes of its Budget Work Session (March 14, 2019) and Regular Meeting held on March 20, 2019 –Approved
2. Resolved, that the Board of Trustees approves the Check Warrant March 2019. Approved
3. Resolved, that the Board of Trustees acknowledges receipt of the Audit Trail March 2019. Approved
4. Resolved that the Board of Trustees appoint Mary McCaffrey as the chairperson and poll clerk and Johari Banker, Abigail Fleming, Patrick McCaffrey and Nancy McCaffrey as volunteer inspectors and Rossana Solares as translator of the District’s Board of Trustees Election and Budget Vote to be held on May 21, 2019 from 2:00 p.m.-8:00 p.m.  Ms Solares will be paid at a rate of a dollar amount per hour to be determined by the Superintendent.
5. Resolved, that the Board of Trustees approves the budget for the 2019-2020 school year in the amount of $3,324,651.00
6. Resolved that the Board of Trustees, upon the recommendation of the Superintendent, approves the Services of the Institute for Children with Autisim for the 2018-2019 school year at the rate of $150.00 per hour. Approved

• Public Comment – Dennis D’Andrea shared minutes from the May 3, 1919 Wainscott Common School District’s Annual School Meeting.

1. The Regular Meeting was adjourned at 6:46 p.m. to enter an Executive Session
2. The Executive Session was adjourned at 7:06 p.m.
3. The Regular Meeting was adjourned at 7:06 p.m.

 

Respectfully submitted,

 

Deborah A. Haab

Clerk Pro Tempore

WAINSCOTT COMMON SCHOOL DISTRICT

BOARD OF TRUSTEES REGULAR MEETING

March 20, 2019

MINUTES

 

 

Present: Board President D. Eagan, Trustees K. Anderson and  W. Babinski Jr, Superintendent D. Haab, Business Manager C. Schnell, District Clerk M. McCaffrey,

teacher K. Yusko

 

 

1. The meeting was called to order at 5:35 pm

 

1. Board Minutes of February 28, 2019 Regular Meeting   – Accepted

 

• Financial Report
• Budget Control Report – Filed
• Check Warrant – February 2019 – Filed
• Audit Trail – February 2019 – Filed
• Fine tuning budget to stay within tax cap. Parentally placed students at Ross having a large impact on budgeting.

 

1. School Report

• EH Town Supervisor Van Scoyoc visited. Had a Q&A session with the students.
• Visited Long Island Science center in Riverhead. Made slime and ice cream.
• Attended AIMSWeb Benchmarking Workshop
• Paticks Day – read about leprechauns and used STEM skills to build traps – leprechauns were not caught!
• Second Trimester will end March 22, 2019. Report Cards will be posted to the Parent Portal March 29^th.

 

1. Public Comments: None

 

1. Superintendent’s Report

• Enrollment Report – filed
• ES BOCES proposed budget – Wainscott will participate in vote
• Recent Cluster Meeting with representation from Sherriff’s office centered on RAVE button and its possible implementation with school districts
• New requirement for all districts – Guidance Plan. Will insure access to a counselor. Meeting with BOCES rep, Sagaponack and New Suffolk to discuss the possibility of a shared service
• Conference call with Auditors scheduled for tomorrow, 3/21
• Meeting with BOCES 3/28 – Finance Manager or WINCAP – financial software. Either would provide more real time information for the District.
• Tonight is third and last in series of Parenting Workshop provided. Well attended. Scheduled to offer same program in Spanish in May.
• Upcoming Annual Vote – information materials to be offered bilingually and posted to our website
• Playground playhouse in need of repair

 

• Resolutions

1. RESOLVED, that the Board of Trustees approves the minutes of its regular meeting held on February 28, 2019 – Approved
2. RESOLVED, that the Board of Trustees approves the Check Warrant February 2019– Approved
3. RESOLVED, that the Board of Trustees, acknowledges receipt of the Audit Trail February 2019– Approved
4. RESOLVED, that the Board of Trustees approves the publication of the 2019 Notice of Public Hearing, Budget Vote and Election of the Wainscott Common School District. – Approved
5. RESOLVED, that the Board of Trustees, upon the recommendation of the Superintendent of Schools, approves the appointment of Meredith McArdle as Resource Room Teacher to assist a student attending the Ross School for the 2018-2019 school year at a rate of $105 per hour – Approved

 

• Public Comment – None

 

1. The Regular Meeting was adjourned at 6:30 p.m. to enter an Executive Session

 

1. The Executive Session was adjourned at 7:10 p.m.

 

1. The Regular Meeting was adjourned at 7:10 p.m.

 

 

 

Respectfully submitted,

 

Mary M. McCaffrey

District Clerk