Month: October 2018

WAINSCOTT COMMON SCHOOL DISTRICT

BOARD OF TRUSTEES REGULAR MEETING

September 19, 2018

MINUTES

 

 

Present: Board President D. Eagan, Trustees K. Anderson and W. Babinski Jr,

Superintendent D. Haab,  Business Manager G. Hilton, District Clerk M. McCaffrey, teacher K. Yusko and one (1) member of the public.

 

1. The meeting was called to order at 6:30 pm

 

1. Board Minutes of August 14, 2018 – Accepted

 

• Financial Report
• Budget Control Report – Final 2017-2018 – Filed
• Check Warrant – August 13-September 12, 2018 – Filed
• Audit Trail – August 13 – September 12, 2018 – Filed
• Budget Transfer – Filed

 

1. School Report

• Opened Tuesday, September 4^th – 26 students enrolled:

( K-9, 1^st – 5, 2^nd – 7, 3^rd -5)

• Picture Day tomorrow
• Back to School Night- Tuesday, September 25th

 

1. Public Comments – None

 

1. Superintendent’s Report

• Superintendents Conference Day on August 29^th with Sagaponack School and New Suffolk School. Very productive. District’s
• Thanks to staff for a smooth opening
• East Hampton Town Police have been present in morning when students are arriving. Would like to link our cameras to them. Emergency Response Plan being updated.
• Audit in final stages. End field work meeting should be in near future.
• Enrollment Report – Filed
• Sexual Harassment Policy – needs some revision due to new requirements
• Basketball Hoop – something more “juniorized”
• East Hampton Library Budget Vote Results – Approved – Filed
• Phone lines / fire alarm system – problems with Verizon lines – explore altenatives
• Technology Plan – deadline nearing – district vision statement needed

 

 

• Resolutions

1. RESOLVED, that the Board of Trustees approves the minutes of its regular meeting held on August 15, 2018. – Approved
2. RESOLVED, that the Board of Trustees approves the Check Warrant

(August 13,2018 –September 12, 2018) – Approved

3. RESOLVED, that the Board of Trustees, acknowledges receipt of the Audit Trail

( August 13, 2018 – September 12, 2018) – Approved

4. RESOLVED, that the Board of Trustees, approves the Budget Transfers as attached in the amount of $ 399,117. – Approved
5. RESOLVED, that the Board of Trustees, accepts with regret the resignation of Sheivi Berrocal, 1:1 Aide assisting a student attending the Ross School. – Approved
6. RESOLVED, that the Board of Trustees, upon the recommendation of the Superintendent of Schools, approves the appointment of Antoinette Schuppe, as 1:1 Aide to assist a student attending the Ross School for the 2018-2019 school year at a rate of $21.00 per hour, effective September 24,2018. – Approved
7. RESOLVED, that the Board of Trustees, upon the recommendation of the Superintendent of Schools, approves the appointment of Kristen M. Dehler as Reading Specialist to assist a student attending the Ross School for the 2018-2019 school year at a rate of $125 per 45 minute session. – Approved
8. RESOLVED, that the Board of Trustees, upon the recommendation of the Superintendent of Schools, approves the appointment of Donna Issenberg as Reading Specialist to assist a student attending the Ross School for the 2018-2019 school year at a rate of $105 per 45 minute session. – Approved
9. RESOLVED, that the Board of Trustees, upon the recommendation of the Superintendent of Schools, approves the addition of Patricia Valk and Taylor Hommen to the Substitute List– Approved
10. RESOLVED, that the Board of Trustees, upon the recommendation of the Superintendent of Schools, approves the appointment of Patricia Valk for Resource Room/Math Consultation to assist a student attending the Ross School for the 2018-2019 school year at a rate of $75 per 45 minute session. – Approved
11. Resolved, that the Board of Trustees, upon the recommendation of the Superintendent of Schools, approves counseling service provider Susan M. Peterson, LMSW at a rate of $55 per 30 minute session for the 2018-2019 school year. – Approved

 

• Public Comment – None

 

1. The meeting was adjourned at 7:05 to enter an Executive Session

 

1. The Executive Session was adjourned at 7:50 p.m.

 

Resolution:

12. RESOLVED, that the Board of Trustees, upon the recommendation of the Superintendent of Schools, amends the position of Mary Johnsen, Director of Special Education, to a 12 month position at a salary of $40,000 for the 2018-2019 school year. – Approved

 

1. The Regular Meeting was adjourned at 7:50 p.m.

 

 

Respectfully submitted,

 

Mary M. McCaffrey

District Clerk

 

WAINSCOTT COMMON SCHOOL DISTRICT

BOARD OF TRUSTEES REGULAR MEETING

August 14, 2018

MINUTES

 

 

Present: Board President D. Eagan, Trustees K. Anderson and W. Babinski Jr,

Superintendent D. Haab

 

1. The meeting was called to order at 7:00 pm

 

1. Board Minutes of July 5, 2018 – Accepted

 

• Financial Report
• Bank Reconciliation – May 2018 – filed
• Audit Trail – July 2 through August 12, 2018 – filed

 

1. Public Comments: None

 

1. Correspondence & Information

• Rural Schools Association of New York State
• US Department of Justice Voting Rights Act Inquiry
• NYSED Residency Guidance
• Scope of Audit
• McCoy Bus case
• Window Repair Quote

 

      VII.   Resolutions

1. RESOLVED, that the Board of Trustees approves the minutes of its meetings held on July 5, 2018. – Approved
2. RESOLVED, that the Board of Trustees approves the Audit Trail

(July 2, 2018 – August 12 , 2018) – Approved

Staffing:

1. RESOLVED, that the Board of Trustees, upon the recommendation of the Superintendent of Schools, approves the appointment of Mary Johnsen as part-time Director of Special Education for the 2018-2019 school year at a salary of $. – Tabled
2. RESOLVED, that the Board of Trustees, upon the recommendation of the Superintendent of Schools, approves the appointment of Maria DiScipio, R.N. as part-time School Nurse for the 2018-2019 school year at a rate of $ 47.76 per hour. – Approved
3. RESOLVED, that the Board of Trustees, upon the recommendation of the Superintendent of Schools, approves the appointment of Teresa Burke Doyle as part-time Art Teacher for the 2018-2019 school year at a rate of $ 114.25 per hour. – Approved
4. RESOLVED, that the Board of Trustees, upon the recommendation of the Superintendent of Schools, approves the appointment of Abigail Fleming as part-time Music Teacher for the 2018-2019 school year at a rate of $ 77.25 per hour. – Approved
5. RESOLVED, that the Board of Trustees, upon the recommendation of the Superintendent of Schools, approves the appointment of Kathleen Renna as part-time Physical Education & Health Teacher for the 2018-2019 school year at a rate of $ 97.85 per hour. – Approved
6. RESOLVED, that the Board of Trustees, upon the recommendation of the Superintendent of Schools, approves the appointment of Kembly Berrocal as Teacher Aide for the 2018-2019 school year at a salary of $ 23,340. – Approved
7. RESOLVED, that the Board of Trustees, upon the recommendation of the Superintendent of Schools, approves the appointment of Mark Carlson as Teacher Grades 2&3 for the 2018-2019 school year at a salary of $78,680. – Approved
8. RESOLVED, that the Board of Trustees, upon the recommendation of the Superintendent of Schools, approves the appointment of Kelleann Yusko as Teacher Grades K&1 for the 2018-2019 school year at a salary of $99,697.00. – Approved
9. RESOLVED, that the Board of Trustees, upon the recommendation of the Superintendent of Schools, approves the appointment of Dora Romero as part-time Social Worker for the 2018-2019 school year at a rate of $74.26 per hour. – Approved
10. RESOLVED, that the Board of Trustees, upon the recommendation of the Superintendent of Schools, approves the appointment of Edward Vinski as part-time Social Psychologist for the 2018-2019 school year at a rate of $79.57 per hour. – Approved
11. RESOLVED, that the Board of Trustees, upon the recommendation of the Superintendent of Schools, approves the appointment of Kelleann Yusko as Lead Teacher for the 2018-2019 school year at a stipend of $10,000. – Approved
12. RESOLVED, that the Board of Trustees, upon the recommendation of the Superintendent of Schools, approves the appointment of Sheivi Berrocal as 1:1 aide to assist a student attending the Ross School for the 2018-2019 school year at a rate of $21.22 per hour. – Approved
13. RESOLVED, that the Board of Trustees, upon the recommendation of the Superintendent of Schools, approves the appointment of Rossana Solares as Teacher for the 2018-2019 school year at a salary of $69,000. – Approved

 

 

 

 

 

Appointment of Committees:

1. CPSE Committee: “Be it resolved, the following are appointed as members of the      Committee on Preschool Special Education:
   • CPSE Chairperson, Mary Johnsen
   • Psychologist, Edward Vinski
   • Additional Parent Member/Rep-
   • Regular Education Teacher- meeting specific; can be any regular education teacher from any agency, day care, or special education program that the child attends (e.g. Alternatives For Children, East End Kids, Side By Side, The Country School)
   • Special Education Teacher- meeting specific; again, any special education teacher as stated in #4
   • Agency Representative- usually a psychologist (e.g. Stephen Sicilian of East End Kids) who represents the agency providers- may represent a speech and language therapist, OT, PT, etc. from the agency the child receives services.

– Approved

2. CSE Committee: “Be it resolved, the following are appointed as members of the Committee on Special Education:”

• CSE Chairperson, Mary Johnsen
• School Psychologist, Edward Vinski
• Additional Parent Member/Rep-
• Regular Education Teacher- meeting specific- Kelly Yusko
• Special Education Teacher- meeting specific-
• Speech and Language Therapist- Elise Duryea
• Occupational Therapist- Molly Piekut (consultant)
• Physical Therapist- (Out East Therapy Consultant)
• Another District Representative- if it is a case of transitioning a student

– Approved

3. Section 504 Committee: “Be it resolved, the following are appointed as members of the Section 504 Committee:
   • Director of Special Education, Mary Johnsen
   • Teacher(s) familiar with the student being discussed
   • School Nurse, Maria DiScipio
   • Representative to interpret student data, as needed
   • Anyone else who has information relevant to the case

– Approved

4. Site Based Management Team: “Be it resolved, the following individuals are appointed to serve as members of the Wainscott School District Site Based Management Team: Deborah Haab, Kelly Yusko and parent members yet to be determined.”

– Approved

5. Health and Safety Committee: “Be it resolved, the following are appointed as members of the Wainscott School District Health and Safety Committee: Superintendent Deborah Haab, District Clerk Mary McCaffrey, teacher Kelly Yusko, School Nurse Maria DiScipio, and East Hampton Town Police Officer Kim Notel.”

            – Approved

6. Resolved, that the Board of Trustees, upon the recommendation of the Superintendent of Schools and Director of Special Education, approve the rate sheets for the following special education service providers for the 2018-2019 school year:

-Comprehensive Therapy Services

-Out East Therapy of New York

-Sinead Fitzgibbon, Physical Therapist

-Elise Duryea, MA, CCC-SLP

-Edward J. Vinski, Ph.D.

-Shirley A. Ruch, MA, CCC-SLP

-Sharyn Lawall, Psy. D. ABSNP

– Approved

 

• Public Comments: None

 

Next meeting – September 19, 2018 @ 6:30 pm

 

1. The meeting was adjourned at 8:35 p.m.

 

 

Respectfully submitted,

 

Deborah Haab

District Clerk Pro Tem

 

Wainscott Common School District

Annual Reorganizational Meeting

July 5, 2018

MINUTES

 

Present: Trustees D. Eagan and W. Babinski Jr, Trustee Elect K. Anderson,

District Clerk M. McCaffrey and Superintendent Deborah Haab.

 

 

1. The meeting was called to order at 6: 30 pm

 

1. Election of Officers: David Eagan was elected President of the Board of Trustees for 2018-2019

 

III.  Appointment of Officers:

546. District Clerk: “Be it resolved, Mary McCaffrey is hereby appointed District  Clerk effective July 1, 2018 through June 30, 2019 at a salary of $58,546.” – Approved
547. District Treasurer: “Be it resolved, Greg Hilton is hereby appointed District Treasurer effective July 1, 2018 through June 30, 2019.” – Approved

 

 

1. Administration of Oath of Office: Kelly Anderson was administered the Oath of Office by District Clerk.

 

1. Other Appointments:
2. School Attorneys:  “Be it resolved, Thomas M. Volz, PLLC of Smithtown shall serve as general counsel for the 2018-2019 school year at an hourly rate of $235.” – Approved
3. Insurance Representative:  “Be it resolved, the New York Schools Insurance Reciprocal shall serve as the District’s insurance representative from 7/01/18-6/30/19.” – Approved
4. Purchasing Agent:  “Be it resolved the Superintendent of Schools shall serve as Purchasing Agent and Mary McCaffrey shall serve as Assistant Purchasing Agent from 7/01/18-6/30/19.” – Approved
5. Records Management Officer:  “Be it resolved, Mary McCaffrey shall serve as Records Management Officer from 7/01/18-6/30/19.” – Approved
6. Records Access Officer:  “Be it resolved, Mary McCaffrey shall serve as Records Access Officer from 7/01/18-6/30/19.” – Approved
7. Business Manager:  “Be it resolved, Greg Hilton is hereby appointed Business Manager from 7/01/18 through 6/30/19 at a salary of $34,269.” – Approved
8. Superintendent of Schools:  “Be it resolved, Deborah Haab is hereby appointed Superintendent of Schools from 7/01/18 through 6/30/19 at a salary of $51,500” – Approved

 

1. Medical Officer:  “Be it resolved, Gail Schonfeld, M.D. is hereby designated the District’s Chief School Physician for the 2018-2019 school year– Approved
2. Attendance Officer and Census Enumerator: “Be it resolved, Mary McCaffrey is hereby designated School Attendance Officer and Census Enumerator for the 2018-19 school year.” – Approved
3. District Clerk Pro-Tem: “Be it resolved, Superintendent Deborah Haab is hereby appointed District Clerk Pro-Tem in the absence of the District Clerk; should Mrs. Haab not be present, then the Board of Trustees President shall serve as District Clerk Pro-Tem.” – Approved
4. Asbestos LEA Designee: “Be it resolved, Deborah Haab is hereby designated Asbestos LEA Designee for the 2018-19 school year.” – Approved
5. Homeless Education Liaison: “Be it resolved, Deborah Haab is hereby designated as Homeless Education Liaison for the 2018-19 school year.” – Approved
6. PL 874 Representative: “Be it resolved, Eastern Suffolk BOCES will serve as PL 874 Representative for Wainscott Common School District for the 2018-2019 school year.” – Approved

– Approved

1. Residency: “Be it resolved, that the Board of Trustees appoints Deborah Haab, Superintendent of Schools, as its representative to make student residency determinations.”

– Approved

 

 

1. Designations:
2.   Official Bank Depository:  “Be it resolved, the Bridgehampton National Bank shall be the District’s Official Bank Depository from 7/01/18 through 6/30/19.” – Approved
3. Regular Monthly Meetings:  “Be it resolved, the Regular Monthly Meeting of the Wainscott Board of Trustees shall be held the third Wednesday of each month at the Wainscott Schoolhouse (new building).  The meetings will convene at 6:30 p.m. on the following dates:

– August 15, 2018

– September 19, 2018 *

– October 17, 2018

– November 21, 2018 *

– December 19, 2018

– January 16, 2019

– February 20, 2019 *

– March 20, 2019

– April 17, 2019

– May 8, 2019 ( Public Hearing on Budget)

– May 21, 2019 (School Budget Vote and Annual Election)

– June 19, 2019          – Approved

 

19. Official Newspaper:  “Be it resolved, the East Hampton Star is hereby designated Official Newspaper from 7/01/18 through 6/30/19.” – Approved

 

 

VII:  Authorizations:

1. Attendance at Conferences:  “Be it resolved, the Superintendent of Schools shall authorize all school personnel requests for attendance at conferences for the 2018-2019 school year.” – Approved
2. Petty Cash Funds:  “Be it resolved, a petty cash fund in the amount of $200 is hereby established for the 2018-2019 school year.” – Approved
3. Check Signers: “Be it resolved, all school checks will have two signatures, one of the District Treasurer and one of a member of the Board of Trustees.”

           

VIII.  Bonding of School District Officials and Deductible Liability Costs:

19. “Be it resolved, all officers and officials including Trustees of the Wainscott School District shall be bonded in New York State Insurance Reciprocal’s recommended designated amounts from 7/01/18 through 6/30/19.” – Approved
20.   “Be it resolved, in the event of any liability incurred by the District, the cost of the liability deductible amounts shall be assumed by the District.” – Approved

 

 

1. Other Items:
2. Mileage Reimbursements:  “Be it resolved, the mileage reimbursement for authorized District travel shall be at the current IRS rate.” (currently $.535/mi.) – Approved
3. Approval of Payroll Dates:  “Be it resolved, all part-time personnel shall submit monthly vouchers to be approved by the Superintendent of Schools for payment.  Salary payments to all part-time personnel shall be one time per month.  Full time staff with the exception of teachers shall receive salary payments biweekly.  Full-time teaching staff shall receive salary payments in 26 installments biweekly, with a lump-sum payment issued at the conclusion of the school year in June 2019.” – Approved
4. Spokesperson For the Board of Trustees:  “Be it resolved, the President is hereby designated as official Spokesperson for the Wainscott Board of Trustees from 7/01/18 through 6/30/19.” – Approved
5. Annual District Voting Procedure:  “Be it resolved, the Annual District Meeting and Vote shall be held on the date established by New York State law, May 21, 2019, with the voting to be held at the Wainscott School.  The vote will be conducted by paper ballot.” – Approved
6. Impartial Hearing Officer: “Be it resolved, the Board of Trustees appoints the rotating system of Impartial Hearing Officers by County set by the New York State Education Department for the 2018/2019 school year, with a fee set by the State of New York (presently $100 per hour) and authorizes the Superintendent of Schools, or in his/her absence or inability the President of the Board of Trustees to appoint each Hearing Officer in order to meet VESID appointing timeline.” – Approved
7. Be it resolved, that the Board of Trustees authorizes the Superintendent of Schools to approve budget transfers of up to $5000 between line item accounts; any line item transfers in excess of $5000 will be brought to the Board for its approval at its next scheduled regular meeting. – Approved
8.      Be it resolved, that the Board of Trustees acknowledges the Conflict of Interest presented by District Clerk Mary McCaffrey, that her husband, James McCaffrey Jr., is part owner of JMCC Ltd, which provides grounds maintenance services to the District. – Approved

 

1. Special Education Services
2. Resolved, that the Board of Trustees, upon the recommendation of the Superintendent of Schools and Director of Special Education, approve the rate sheets for the following special education service providers for the 2018-2019 school year:

• Comprehensive Therapy Services
• Out East Therapy of New York
• Sinead Fitzgibbon, Physical Therapist
• Knight Education
• Edward J. Vinski, Ph.D.
• Shirley A. Ruch, MA, CCC-Sp
• Sharyn Lawall, Psy. D. ABSNP
• Tabled

.

 

1. Policies

Resolved, that the Board of Trustees, upon the recommendation of the Superintendent of Schools, re-approves all district policies that were in effect during the 2017-2018 school year. – Approved

 

 

 

 

 

XIV. Re-organizational Meeting was adjourned at 6:35 p.m.

 

 

 

 

 

 

 

1. Regular Meeting of Board of Trustees – Call to order at 6:35 pm

 

1. Acceptance of Board Meeting Minutes – June 20, 2018

 

• Financial Report:

-Check Warrant (6.17.18 – 7.2.18) – filed

 

1. Public Comments: None

 

1. Correspondence & Information

– East Hampton Library Budget Vote – September 15, 2018

– Eastern Suffolk BOCES Shared Service Agreement 2018-2019

 

1. VII. Resolutions
2. RESOLVED, that the Board of Trustees approves the minutes of its meetings held on June 20, 2018. – Approved
3. RESOLVED, that the Board of Trustees approves the Check Warrant

(June 17, 2018 – July 2, 2018)  – Approved

3. RESOLVED, that the Board of Trustees acknowledges the East Hampton Library’s 2018 public budget vote to take place on September 15, 2018, and to authorize Mary McCaffrey to assist at said budget vote; the East Hampton Public Library shall reimburse the Wainscott CSD for said service. – Approved

 

• Public Comments: None

 

– Playground – rubber mulch meets ADA and Safety requirements

Color ambering- question if needed, any warranty

– Audit ongoing

– Met with rep from Integrated Wireless Technologies regarding proposed radio system

– Scheduled to meet with East End Computer for support proposal

– List of outdated technology items needs to be prepared

 

• The Meeting was adjourned at 6:50 p.m. to enter an Executive Session.

 

1. The Executive Session was adjourned at 8:46 p.m.

 

1. The Regular Meeting was adjourned at 8:46 p.m.

 

 

Respectfully submitted,

 

 

Mary M McCaffrey

District Clerk

WAINSCOTT COMMON SCHOOL DISTRICT

BOARD OF TRUSTEES REGULAR MEETING

June 20, 2018

MINUTES

 

 

Present: Board President D. Eagan, Trustees K. Anderson and W. Babinski Jr, Superintendent D. Haab, Business Manager G. Hilton, District Clerk M. McCaffrey, Teachers K. Yusko and M. Carlson,

5 members of the public

 

 

1. The meeting was called to order at 6:32 pm
2. Board Minutes of May 2, 2018 – Accepted
3. Financial Report:

• Budget Control Report– filed
• Check Warrant (4.28.18-6.16.18) – filed
• Bank Reconciliation – April 2018
• School Report

• Spring Show, Squirm, performed twice
• Many activities – Field Day, Fun Day, Doughnuts with Dad, Ice Cream Social
• Kindergarten Screening completed – 6 children participated
• 3^rd Grade Graduation and K-2 Moving Up Ceremony will be Friday, June 22^nd at 8:30 am

1. Public Comments: June 1918 School Board Meeting Minutes

 Superintendent’s Report

• Attended local safety meeting. School camera install complete. Meeting with rep July 5^th regarding radios
• Attended Information Session on National Board Certification Program July 7^th
• Visited Sag Harbor Elementary – morning meeting and tour
• Superintendent Conference Day scheduled for August 29^th. Working on agenda with Sagaponack, possibly New Suffolk
• Annual Budget Vote and Board Election Results – filed
• Enrollment Reports – filed
• NYSSBA Membership – To help with trainings and advocacy. Dues are $2045. Will reach out to Rural Schools Association. They may be better suited to our makeup.
• Re-Org Date – Thursday, July 5, 2018 – 6:30 pm
• Play area – must be completed prior to school reopening – choose playsites + surfaces, inc.
• Teacher Sick Day Report – filed

 

• Resolutions

RESOLVED, the Board of Trustees, hereby accepts playsites + surfaces, Inc. Budget Quote # 18-4814-P for swingset area in the amount of $70,740.00. Work must be completed prior to school opening September 4, 2018. – Approved

1. RESOLVED, that the Board of Trustees approves the minutes of its regular meeting held on May 2, 2018. – Approved
2. RESOLVED, that the Board of Trustees approves the Check Warrant

(April 28 ,2018 – June 16 , 2018) – Approved

3. RESOLVED, that the Board of Trustees, upon the recommendation of the Superintendent of School, hereby accepts, with regret, the resignation letter submitted by Nancy Karlebach, Resource Room Teacher. – Approved
4. RESOLVED, that the Board of Trustees, upon the recommendation of the Superintendent of Schools, hereby approves the 2017-2018 Health Service Contract with Bridgehampton UFSD in the amount of $ 2,588.44– Approved
5. RESOLVED, that the Board of Trustees of the Wainscott Common School District designates East Hampton Union Free School District as one of the receiving school districts, on a nonexclusive basis, for Wainscott resident students in grades 4-12 in accordance with Education Law §2045 and 8 NYCRR 174.4– Approved
6. RESOLVED, that the Board of Trustees approves the 2018-2019 Educational Services Agreement between the Sag Harbor Union Free School District and Wainscott Common School District for Pre-Kindergarten and grades 4 through 6. – Approved
7. RESOLVED, that the Board of Trustees approves the Educational Services Agreement  for students in Pre-Kindergarten with the Eleanor Whitmore Early Childhood Center, Inc. effective July 1, 2018 – June 30, 2019. – (Eagan – abstain) —  Approved
8. BE IT RESOLVED, that the Wainscott CSD hereby grants tenure to Mark Carlson, who maintains a Professional Certificate in Childhood Education Grades 1-6, in the Elementary tenure area, effective September 4, 2018. – Approved

 

• Public Comments: None

 

1. The Meeting was adjourned at 7:05 p.m. to enter an Executive Session.

 

1. The Executive Session was adjourned at 7:58 p.m.

 

1. The Regular Meeting was adjourned at 7: 58 p.m.

 

 

 

Respectfully submitted,

 

Mary M. McCaffrey