The purchasing of materials, equipment, or supplies shall be governed by the following list of functions:
FUNCTION PERFORMED BY
Requisition Initiated by user
Sent to Superintendent for approval
Specifications Prepared in detail by requisitioner after
consultation with Superintendent and
made available to prospective contractors or vendors
Bids or quotations Checked and tabulated by Purchasing Agent and after review with the requisitioner
Recommendations made to the Board on formal bids
Contract or purchase Contracts approved by the Board and
order signed by designated Board official or Superintendent of Schools
Receipt of goods District Clerk signs bill and approves for payment upon satisfactory delivery of goods and/or services
Invoice Checked for price and quantity by District Clerk
Invoice approved Purchasing agent signs voucher and submits to Business Manager for payment