Wainscott Common School District
Annual Reorganizational Meeting
July 5, 2018
MINUTES
Present: Trustees D. Eagan and W. Babinski Jr, Trustee Elect K. Anderson,
District Clerk M. McCaffrey and Superintendent Deborah Haab.
- The meeting was called to order at 6: 30 pm
- Election of Officers: David Eagan was elected President of the Board of Trustees for 2018-2019
III. Appointment of Officers:
- District Clerk: “Be it resolved, Mary McCaffrey is hereby appointed District Clerk effective July 1, 2018 through June 30, 2019 at a salary of $58,546.” – Approved
- District Treasurer: “Be it resolved, Greg Hilton is hereby appointed District Treasurer effective July 1, 2018 through June 30, 2019.” – Approved
- Administration of Oath of Office: Kelly Anderson was administered the Oath of Office by District Clerk.
- Other Appointments:
- School Attorneys: “Be it resolved, Thomas M. Volz, PLLC of Smithtown shall serve as general counsel for the 2018-2019 school year at an hourly rate of $235.” – Approved
- Insurance Representative: “Be it resolved, the New York Schools Insurance Reciprocal shall serve as the District’s insurance representative from 7/01/18-6/30/19.” – Approved
- Purchasing Agent: “Be it resolved the Superintendent of Schools shall serve as Purchasing Agent and Mary McCaffrey shall serve as Assistant Purchasing Agent from 7/01/18-6/30/19.” – Approved
- Records Management Officer: “Be it resolved, Mary McCaffrey shall serve as Records Management Officer from 7/01/18-6/30/19.” – Approved
- Records Access Officer: “Be it resolved, Mary McCaffrey shall serve as Records Access Officer from 7/01/18-6/30/19.” – Approved
- Business Manager: “Be it resolved, Greg Hilton is hereby appointed Business Manager from 7/01/18 through 6/30/19 at a salary of $34,269.” – Approved
- Superintendent of Schools: “Be it resolved, Deborah Haab is hereby appointed Superintendent of Schools from 7/01/18 through 6/30/19 at a salary of $51,500” – Approved
- Medical Officer: “Be it resolved, Gail Schonfeld, M.D. is hereby designated the District’s Chief School Physician for the 2018-2019 school year– Approved
- Attendance Officer and Census Enumerator: “Be it resolved, Mary McCaffrey is hereby designated School Attendance Officer and Census Enumerator for the 2018-19 school year.” – Approved
- District Clerk Pro-Tem: “Be it resolved, Superintendent Deborah Haab is hereby appointed District Clerk Pro-Tem in the absence of the District Clerk; should Mrs. Haab not be present, then the Board of Trustees President shall serve as District Clerk Pro-Tem.” – Approved
- Asbestos LEA Designee: “Be it resolved, Deborah Haab is hereby designated Asbestos LEA Designee for the 2018-19 school year.” – Approved
- Homeless Education Liaison: “Be it resolved, Deborah Haab is hereby designated as Homeless Education Liaison for the 2018-19 school year.” – Approved
- PL 874 Representative: “Be it resolved, Eastern Suffolk BOCES will serve as PL 874 Representative for Wainscott Common School District for the 2018-2019 school year.” – Approved
– Approved
- Residency: “Be it resolved, that the Board of Trustees appoints Deborah Haab, Superintendent of Schools, as its representative to make student residency determinations.”
– Approved
- Designations:
- Official Bank Depository: “Be it resolved, the Bridgehampton National Bank shall be the District’s Official Bank Depository from 7/01/18 through 6/30/19.” – Approved
- Regular Monthly Meetings: “Be it resolved, the Regular Monthly Meeting of the Wainscott Board of Trustees shall be held the third Wednesday of each month at the Wainscott Schoolhouse (new building). The meetings will convene at 6:30 p.m. on the following dates:
– August 15, 2018
– September 19, 2018 *
– October 17, 2018
– November 21, 2018 *
– December 19, 2018
– January 16, 2019
– February 20, 2019 *
– March 20, 2019
– April 17, 2019
– May 8, 2019 ( Public Hearing on Budget)
– May 21, 2019 (School Budget Vote and Annual Election)
– June 19, 2019 – Approved
- Official Newspaper: “Be it resolved, the East Hampton Star is hereby designated Official Newspaper from 7/01/18 through 6/30/19.” – Approved
VII: Authorizations:
- Attendance at Conferences: “Be it resolved, the Superintendent of Schools shall authorize all school personnel requests for attendance at conferences for the 2018-2019 school year.” – Approved
- Petty Cash Funds: “Be it resolved, a petty cash fund in the amount of $200 is hereby established for the 2018-2019 school year.” – Approved
- Check Signers: “Be it resolved, all school checks will have two signatures, one of the District Treasurer and one of a member of the Board of Trustees.”
VIII. Bonding of School District Officials and Deductible Liability Costs:
- “Be it resolved, all officers and officials including Trustees of the Wainscott School District shall be bonded in New York State Insurance Reciprocal’s recommended designated amounts from 7/01/18 through 6/30/19.” – Approved
- “Be it resolved, in the event of any liability incurred by the District, the cost of the liability deductible amounts shall be assumed by the District.” – Approved
- Other Items:
- Mileage Reimbursements: “Be it resolved, the mileage reimbursement for authorized District travel shall be at the current IRS rate.” (currently $.535/mi.) – Approved
- Approval of Payroll Dates: “Be it resolved, all part-time personnel shall submit monthly vouchers to be approved by the Superintendent of Schools for payment. Salary payments to all part-time personnel shall be one time per month. Full time staff with the exception of teachers shall receive salary payments biweekly. Full-time teaching staff shall receive salary payments in 26 installments biweekly, with a lump-sum payment issued at the conclusion of the school year in June 2019.” – Approved
- Spokesperson For the Board of Trustees: “Be it resolved, the President is hereby designated as official Spokesperson for the Wainscott Board of Trustees from 7/01/18 through 6/30/19.” – Approved
- Annual District Voting Procedure: “Be it resolved, the Annual District Meeting and Vote shall be held on the date established by New York State law, May 21, 2019, with the voting to be held at the Wainscott School. The vote will be conducted by paper ballot.” – Approved
- Impartial Hearing Officer: “Be it resolved, the Board of Trustees appoints the rotating system of Impartial Hearing Officers by County set by the New York State Education Department for the 2018/2019 school year, with a fee set by the State of New York (presently $100 per hour) and authorizes the Superintendent of Schools, or in his/her absence or inability the President of the Board of Trustees to appoint each Hearing Officer in order to meet VESID appointing timeline.” – Approved
- Be it resolved, that the Board of Trustees authorizes the Superintendent of Schools to approve budget transfers of up to $5000 between line item accounts; any line item transfers in excess of $5000 will be brought to the Board for its approval at its next scheduled regular meeting. – Approved
- Be it resolved, that the Board of Trustees acknowledges the Conflict of Interest presented by District Clerk Mary McCaffrey, that her husband, James McCaffrey Jr., is part owner of JMCC Ltd, which provides grounds maintenance services to the District. – Approved
- Special Education Services
- Resolved, that the Board of Trustees, upon the recommendation of the Superintendent of Schools and Director of Special Education, approve the rate sheets for the following special education service providers for the 2018-2019 school year:
- Comprehensive Therapy Services
- Out East Therapy of New York
- Sinead Fitzgibbon, Physical Therapist
- Knight Education
- Edward J. Vinski, Ph.D.
- Shirley A. Ruch, MA, CCC-Sp
- Sharyn Lawall, Psy. D. ABSNP
- Tabled
.
- Policies
Resolved, that the Board of Trustees, upon the recommendation of the Superintendent of Schools, re-approves all district policies that were in effect during the 2017-2018 school year. – Approved
XIV. Re-organizational Meeting was adjourned at 6:35 p.m.
- Regular Meeting of Board of Trustees – Call to order at 6:35 pm
- Acceptance of Board Meeting Minutes – June 20, 2018
- Financial Report:
-Check Warrant (6.17.18 – 7.2.18) – filed
- Public Comments: None
- Correspondence & Information
– East Hampton Library Budget Vote – September 15, 2018
– Eastern Suffolk BOCES Shared Service Agreement 2018-2019
- VII. Resolutions
- RESOLVED, that the Board of Trustees approves the minutes of its meetings held on June 20, 2018. – Approved
- RESOLVED, that the Board of Trustees approves the Check Warrant
(June 17, 2018 – July 2, 2018) – Approved
- RESOLVED, that the Board of Trustees acknowledges the East Hampton Library’s 2018 public budget vote to take place on September 15, 2018, and to authorize Mary McCaffrey to assist at said budget vote; the East Hampton Public Library shall reimburse the Wainscott CSD for said service. – Approved
- Public Comments: None
– Playground – rubber mulch meets ADA and Safety requirements
Color ambering- question if needed, any warranty
– Audit ongoing
– Met with rep from Integrated Wireless Technologies regarding proposed radio system
– Scheduled to meet with East End Computer for support proposal
– List of outdated technology items needs to be prepared
- The Meeting was adjourned at 6:50 p.m. to enter an Executive Session.
- The Executive Session was adjourned at 8:46 p.m.
- The Regular Meeting was adjourned at 8:46 p.m.
Respectfully submitted,
Mary M McCaffrey
District Clerk