May 15 2018 Budget Vote and Board Election Results

 

 

Budget Vote and Election

Wainscott Common School District #2

May 15, 2018

 

Proposition 1:   Resolved that the Board of Trustees of the Wainscott Common School District,

                             Wainscott, New York, hereby is authorized to expend sums set forth in their

                             proposed budget for  2018-2019 in the total amount of $3,333,277.00 and to

                             levy the necessary tax therefor.

 

____29____         Yes

____0_____         No

 

Proposition 2:   Election of School Trustee to a three-year term:

 

_____29____ Kelly Anderson

_____0_____ Other

May 2 2018 Board of Trustees Budget Hearing and Regular Meeting MINUTES draft

WAINSCOTT COMMON SCHOOL DISTRICT

BOARD OF TRUSTEES

BUDGET HEARING & REGULAR MEETING

May 2, 2018

MINUTES

 Present: Board President D. Eagan, Trustees W. Babinski Jr and K. Anderson, Superintendent D. Haab, Business Manager G. Hilton, District Clerk M. McCaffrey,  Teachers K. Yusko and M. Carlson.

The meeting was called to order at 5:30 pm

Budget Hearing – no public in attendance

Financial Report

  • Check Warrant 4/11/18-4/27/18 – filed

School Report

  • Field trip to Blockspot
  • Grade 3 NYS Math test
  • Hot Dog Lunch with Wainscott Sewing Society
  • Mother’s Day Breakfast
  • Field trip to Hallockville Farm scheduled for 5/31
  • Ice Cream Social – Carvel has changed ownership – trying to reach out to new owners

Public Comment – none

Superintendents Report

  • ES BOCES Budget Vote and Election results – filed
  • Logo – school sign, true color, , add website address, move info to page bottom
  • Residency letters and policy provided by attorney
  • Comptroller – conflict of interest forms
  • Playground rep revisited site – will submit new price
  • New website almost ready to go live
  • Lockdown drill scheduled with Officer Kim next week

 

Resolutions

  1. Resolved, that the Board of Trustees approves the Minutes of its meeting of April 18, 2018. – Approved
  2. Resolved, that the Board of Trustees approves the Check Warrant (4/11/18 –4/27/18) – Approved

Public Comment – none

The Meeting was adjourned at 5:50 p.m. to enter an Executive Session.

The Executive Session was adjourned at 7:10 p.m.

The Regular Meeting was adjourned at 7: 15 p.m.

 

Respectfully submitted,

Mary M McCaffrey

District Clerk

 

 

 

 

May 2 2018 Board of Trustees Budget Hearing and Regular Meeting AGENDA

BUDGET HEARING & REGULAR MEETING

BOARD OF TRUSTEES

MAY 2, 2018 – 5:30PM

 Welcome / Salute to the Flag – D. Eagan, President – Board of Trustees

Budget Hearing

Financial Report – G. Hilton

School Report – K. Yusko

Public Comment – Agenda Items Only

Superintendents Report – D. Haab

  • ES BOCES Budget Vote and Election result
  • Logo

Resolutions

  1. Resolved, that the Board of Trustees approves the Minutes of its meeting of April 18, 2018.
  1. Resolved, that the Board of Trustees approves the Check Warrant (4/11/18 –4/27/18)

Public Comment

Executive Session – staffing

Adjourn

April 18 2018 Board of Trustees Regular Meeting MINUTES

WAINSCOTT COMMON SCHOOL DISTRICT

BOARD OF TRUSTEES REGULAR MEETING

April 18, 2018

MINUTES

 

Present: Board President D. Eagan, Trustee W. Babinski Jr, Superintendent D. Haab, Business Manager G. Hilton, District Clerk M. McCaffrey, and Teacher K. Yusko.

Absent: Trustee K. Anderson

– The meeting was called to order at 5:30 pm

Play area discussion. Perhaps face swings other direction. Resurface entire area.

Next meeting is Budget Hearing: May 2nd at 5:30 PM

–  Board Minutes of March 28, 2018 – Accepted

–   Financial Report:

  • Budget Control Report– filed
  • Check Warrant (3.12.18-4.10.18) – filed
  • Bank Reconciliations – January 2018 and February 2018

–    School Report:

  • 3rd Graders took NYS ELA test
  • Active Shooter Training at Springs School
  • STEAM Conference
  • Parent Teacher Conferences
  • Earth Day activities

– Public Comments – Agenda Items Only: None

-Superintendent’s Report: Filed

  • – Active shooter training at Springs School
  • – Follow up with LICN for cameras and Intralogic for camera software
  • – New website nearly complete. Letter to parents when live.
  • – Lunch with Sewing Society May 4th
  • – 2018-19 Calendar – option A – students will return to school Tuesday, September 4th – the day after Labor Day
  • -Neighboring districts – how monitoring residency
  • -Contact attorney for information establishing Residency Policy

 

– ES BOCES Budget Vote and Election – attached and filed

 

– 2018-2019 Budget – $ 3,333,277.

 

  1. Resolutions

 

  1. RESOLVED, that the Board of Trustees approves the minutes of its regular meeting held on March 28, 2018. – Approved
  2. RESOLVED, that the Board of Trustees approves the Check Warrant (March 12, 2018 – April 10, 2018) – Approved
  1. RESOLVED, that the Board approve the Wainscott School 2018-2019 School Calendar / Option A – Approved
  2. RESOLVED, that the Board of Trustees adopt the proposed budget for the 2018-2019 school year in the amount of $3,333,277. – Approved
  3. RESOLVED, that the Board of Trustees of the Wainscott Common School District approves the Real Property Tax Report Card as prepared and attached. – Approved
  4. RESOLVED, that the Board of Trustees appoint Mary McCaffrey as the chairperson and poll clerk and Johari Banker, Abigail Fleming, Patrick McCaffrey and Nancy McCaffrey as inspectors of the District’s Board of Trustees Election and Budget Vote to be held on May 15, 2018 from 2:00 pm – 8:00 pm. – Approved
  5. RESOLVED, that the Board of Trustees approves the Cooperative Bidding Agreement with Eastern Suffolk BOCES as per the attached, Resolution A. – Approved

 

 Public Comments: None

The Regular Meeting was adjourned at 6:35 p.m.

 

 

Respectfully submitted,

 

Mary M. McCaffrey

District Clerk

April 18 2018 Board of Trustees Regular Meeting AGENDA

REGULAR MEETING

BOARD OF TRUSTEES

April 18, 2018 – 5:30pm

 

  1. Welcome / Pledge of Allegiance – David Eagan, President
  2. Acceptance of Board Minutes – Regular Meeting (March 28, 2018)
  • Financial Report, Warrant, Bank Statements – Mr. G. Hilton, Business Manager
  1. School Report – Kelly Yusko, Teacher K-1
  2. Public Comments – Agenda Items Only
  3. Superintendent’s Report – Mrs. D. Haab
  • Enrollment Reports
  • 2018-19 School Calendar
  • Lawsuit dismissal – McCoy Bus vs. Wainscott
  • Play area
  • ES BOCES Budget Vote and Election
  • 2018-2019 Budget
  1. Resolutions
  2. RESOLVED, that the Board of Trustees approves the minutes of its regular meeting held on March 28, 2018.
  3. RESOLVED, that the Board of Trustees approves the Check Warrant

(March 12,2018 – April 10, 2018)

  1. RESOLVED, that the Board approve the Wainscott School 2018-2019 School Calendar.
  2. RESOLVED, that the Board of Trustees adopt the proposed budget for the 2018-2019 school year in the amount of $3,333,277.
  3. RESOLVED, that the Board of Trustees of the Wainscott Common School District approves the Real Property Tax Report Card as prepared and attached.
  4. RESOLVED, that the Board of Trustees appoint Mary McCaffrey as the chairperson and poll clerk and Johari Banker, Abigail Fleming, Patrick McCaffrey and Nancy McCaffrey as inspectors of the District’s Board of Trustees Election and Budget Vote to be held on May 15, 2018 from 2:00 pm – 8:00 pm.
  5. RESOLVED, that the Board of Trustees approves the Cooperative Bidding Agreement with Easterm Suffolk BOCES as per the attached, Resolution A.
  6. Public Comments
  7. Adjournment

March 28 2018 Board of Trustees Regular Meeting – MINUTES

WAINSCOTT COMMON SCHOOL DISTRICT

BOARD OF TRUSTEES REGULAR MEETING

March 28, 2018

MINUTES

 Meeting originally scheduled for 3-21-18.  Canceled and rescheduled due to inclement weather.

Present: Board President D. Eagan, Trustee W. Babinski Jr, Superintendent D. Haab, Business Manager G. Hilton, District Clerk M. McCaffrey,  Teacher K. Yusko, and one (1) member of the public.

Absent: Trustee K. AndersonThe meeting was called to order at 6:00 pm

Board Minutes of February 14, 2018 – Accepted

Financial Report:

  • Budget Control Report– filed
  • Fund Balance discussion
  • Check Warrant (2.4.18-3.11.18) – filed

School Report:

  • Swim lessons have ended
  • Spirit Week
  • Butterfly Steve
  • Egg Hunt
  • Circus unit and performance
  • Mystery Readers

Public Comments – Agenda Items Only: none

Superintendent’s Report: Filed

  • Enrollment changes
  • School Calendar – increase Sup’t days, close Jewish Holidays
  • Lawsuit dismissal
  • School Security: cameras, change out back door, radios
  • Play area – possibly extend footing under swings
  • Civilian Response Training
  • 2018-2019 Budget
  • Special Education tuition
  • Benefits
  • Tax Levy
  • Applied Fund Balance

 

  • Resolutions
  1. RESOLVED, that the Board of Trustees approves the minutes of its regular meeting held on February 14, 2018. – Approved
  2. RESOLVED, that the Board of Trustees approves the Check Warrant   (February 4, 2018 – March 11, 2018) – Approved
  1. RESOLVED, that the Board of Trustees, upon the recommendation of the Superintendent of Schools, approves the addition of Denise Hallock to the Substitute List. – Approved
  2. RESOLVED, that the Board of Trustees approves the 2017-2018 Health Service Contract with South Huntington UFSD in the amount $817.22 for one Wainscott resident attending St. Anthony’s High School and authorizes the Board President to sign such. – Approved
  3. Resolved, that the Board of Trustees, upon the recommendation of the Director of Special Education, approves the recommendations of the Committee on Special Education for students #011144238, #000000001 and #011144226. – Approved
  4. RESOLVED, that the Board of Trustees approves the publication of the 2018 Notice of Public Hearing, Budget Vote and Election of the Wainscott Common School District. – Approved
  5. RESOLVED, that the Board approve the Wainscott School 2018-2019 School Calendar. – Tabled
  6. RESOLVED, that the Board of Trustees, upon the recommendation of the Superintendent of Schools, approves the 403b Plan Document as attached.– Approved

 Public Comments: None

The Regular Meeting was adjourned at 7:17 p.m.

 

Respectfully submitted,

 

Mary M. McCaffrey

District Clerk

March 21 2018 Board of Trustees Regular Meeting – AGENDA

REGULAR MEETING

BOARD OF TRUSTEES

March 21, 2018 – 5:30pm

 

  1. Welcome / Pledge of Allegiance – David Eagan, President
  2. Acceptance of Board Minutes – Regular Meeting (February 14, 2018)
  • Financial Report, Warrant – Mr. G. Hilton, Business Manager
  1. School Report – Kelly Yusko, Teacher K-1
  2. Public Comments – Agenda Items Only
  3. Superintendent’s Report – Mrs. D. Haab
  • Enrollment Reports
  • 2018-19 School Calendar
  • Lawsuit dismissal – McCoy Bus vs. Wainscott
  • School security
  • Play area
  • 2018-2019 Budget
  • Resolutions
  1. RESOLVED, that the Board of Trustees approves the minutes of its regular meeting held on February 14, 2018.
  2. RESOLVED, that the Board of Trustees approves the Check Warrant

(February 4, 2018 – March 11,2018)

  1. RESOLVED, that the Board of Trustees, upon the recommendation of the Superintendent of Schools, approves the addition of Denise Hallock to the Substitute List.
  2. RESOLVED, that the Board of Trustees approves the 2017-2018 Health Service Contract with South Huntington UFSD in the amount $817.22 for one Wainscott resident attending St. Anthony’s High School and authorizes the Board President to sign such.
  3. Resolved, that the Board of Trustees, upon the recommendation of the Director of Special Education, approves the recommendations of the Committee on Special Education for students #011144238 and #000000001.
  4. RESOLVED, that the Board of Trustees approves the publication of the 2018 Notice of Public Hearing, Budget Vote and Election of the Wainscott Common School District.
  5. RESOLVED, that the Board approve the Wainscott School 2018-2019 School Calendar.
  6. RESOLVED, that the Board of Trustees, upon the recommendation of the Superintendent of Schools, approves the 403b Plan Document as attached.
  7. Public Comments
  8. Adjournment

 

Petty Cash

A $200 petty cash fund shall be established for the school for the purchase of materials, supplies or services under conditions requiring immediate payment. The amount of individual reimbursement from the fund will not exceed fifty (50) dollars unless authorized by the Superintendent of Schools. The Board of Trustees shall appoint a custodian for the petty cash fund who shall administer and be responsible for such fund.

 

To ensure that the fund is properly managed, the following guidelines shall be followed:

 

  • Receipts and cash-on-hand must always total the authorized fund amount. All disbursements from the fund are to be supported by receipted bills or other evidence documenting the expenditure.
  • Payments may be made from petty cash for materials, supplies, or services requiring immediate payment. Sales tax on purchases will not be paid by the school district from petty cash funds.

 

The district shall reimburse uses of petty cash funds up to the extent of expenditures, with appropriate documentary support. The Purchasing Agent shall sign off on all uses of petty cash funds requested by others. The Business Manager shall reimburse the petty cash fund when necessary.

 

Ref:     Education Law §1604(26)

8 NYCRR §170.4

 

 

 

Adoption date:           August 21, 2013

Investments

The objectives of the district’s investment policy are to safeguard district funds and to minimize risk, to ensure that investments mature when cash is required to finance operations, and to ensure a competitive rate of return. In accordance with this policy, the District Treasurer is authorized to invest and/or deposit all funds, including proceeds of obligations and reserve funds, in time-deposit accounts, certificates of deposit, short-term government securities or other investment instruments permitted by law, subject to the investment regulations approved by the Board of Trustees.

 

To the extent feasible, investments and deposits shall be made in and through local or regional financial institutions. Concentration of investments in a single financial institution should be avoided. Diversification of investments and deposits is encouraged.

 

This policy will be reviewed annually by the Board and may be amended from time to time in accordance with the provisions of section 39 of the General Municipal Law.

 

Ref:     Education Law §§1604-a; 1723-a; 3651; 3652

Local Finance Law §§24.00, 25.00, 165.00

General Municipal Law §§6(d), 6(j); 6(l-n, p, r); 10; 11; 39

 

 

Adoption date:           August 21, 2013

Investments Regulation

Authorized Investments

 

The District Treasurer is authorized to invest all available district funds, including proceeds of obligations and reserve funds, in the following types of instruments:

 

  • Savings Accounts or Money Market accounts of designated banks;
  • Certificates of Deposit issued by a bank or trust company located in and authorized to do business in New York State
  • Demand deposit accounts in a bank or trust company located in and authorized to do business in New York State
  • Obligations of New York State
  • Obligations of the United States government (US Treasury Bills and Notes)

 

Conditions

 

All investments made pursuant to this investment policy will comply with the following conditions:

 

  1. Collateral
    1. Savings accounts, money market accounts, time deposit accounts and certificates of deposit will be fully secured by insurance of the Federal Deposit Insurance Corporation or by obligations of New York State, the United States, New York State school districts and federal agencies whose principal and interest are guaranteed by the United States. The market value of collateral will at all times exceed the principal amount of the certificate of deposit. Collateral will be monitored no less frequently than on a monthly basis.
    2. Collateral will not be required with respect to the direct purchase of obligations of New York State, the United States and federal agencies, the principal and interest of which are guaranteed by the United States Government
  2. Delivery of Securities

Payment of funds may only be made upon receipt of collateral or other acceptable form of security, or upon the delivery of government obligations whether such obligations are purchased outright, or pursuant to a repurchase agreement. Written confirmation of delivery shall be obtained from the custodial bank.

  1. Written Contracts

Written contracts are required for certificates of deposit and custodial undertakings. With respect to the purchase of direct obligations of U.S., New York State, or other governmental entities in which monies may be invested, the interests of the school district will be adequately protected by conditioning payment on the physical delivery of purchased securities to the school district or custodian, or in the case of book-entry transactions, on the crediting of purchased securities to the Custodian’s Federal Reserve System account. All purchases will be confirmed promptly in writing to the school district.

  1. Designation of Custodial Bank
    1. The Board will designate a commercial bank or trust company authorized to do business in the State of New York to act as Custodial Bank of the school district’s investments. However, securities may not be purchased through a Repurchase Agreement with the Custodial Bank.
    2. When purchasing eligible securities, the seller will be required to transfer the securities to the district’s Custodial Bank.
  2. Selection of Financial Institutions
    1. The District Treasurer will periodically monitor, to the extent practical but not less than annually, the financial strength, credit-worthiness, experience, size and any other criteria of importance to the district, or all institutions and trading partners through which the district’s investments are made.
    2. Investments in time deposits and certificates of deposit are to be made only with commercial banks or trust companies, as permitted by law.
  3. Operations, Audit, and Reporting
    1. The District Treasurer will authorize the purchase and sale of all securities and execute contracts for investments and deposits on behalf of the school district. Oral directions concerning the purchase or sale of securities will be confirmed in writing. The school district will pay for purchased securities upon the simultaneous delivery or book-entry thereof.
    2. The school district will encourage the purchase and sale of securities through a competitive process involving telephone solicitation for at least three quotations.
    3. Monthly investment reports will be furnished to the Board of Trustees.

 

 

Adoption date:           August 21, 2013

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